Primary POC: Captain Marden


SAB 3rd Floor Conference Room Booking Page


Link for People to Book a Meeting Room: (available only to LCSO employees) https://outlook.office365.com/owa/calendar/[email protected]/bookings/

Link for you to manage the Booking page: (You should find a Shared booking page here)
https://outlook.office365.com/bookings/calendar

(note: screenshots below are pulled from the LCSO Training center's booking page, because this particular booking was not available to the author of this article)


 Click that tile to open the details for the booking page.

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You have several options in the left menu:

  • Calendar: view of the bookings that people have made
  • Booking page: this is where you can change the rules for your booking page (details below)
  • Customers: (probably not needed for your purpose, can ignore)
  • Staff: this is how you can add another administrator to manage the page
  • Services: this is where you can configure room booking options (details below)
  • Business Information: here you can add an address, phone number, and email address to be associated with these room booking events.
     

Booking Services options:

  • Basic details: title, description, duration for the booking
  • Availability options: the defaults should be good to use. If you want to change the default availability settings (M-F 8am-5pm), consider changing it on the Booking Page default availability instead of on each individual event.
    1. Blackout days: If you would like to block off certain days for a room to be unavailable (holidays, etc.) you can set custom availability during a date range.
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  • Assign staff: We have to designate an individual as the “assigned staff” on each of the rooms, which should be Captain Marden. It is important, though that the “Events on Office calendar affect availability” option on each staff member is unchecked to allow people to book the room even if your personal calendar is busy at that time. This is an option under the Staff tab.

  • Custom fields: this is where you can add additional questions to the event booking.
    We have set these fields on each of the original booking options:
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  • Email reminders: it is advisable to set the feature for automatic reminder emails ahead of the booked time. 
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 Booking Page general rules:

  • Available to people in your organization: currently enabled.
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  • Default Scheduling policy: set the minimum lead time, available booking hours, etc.
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